The 8 Important Steps in the Accounting Cycle
Posted in Bookkeeping

The 8 Important Steps in the Accounting Cycle

Accounting Transaction Analysis

Changes to assets, specifically cash, will increase assets on the balance sheet and increase cash on the statement of cash flows. Changes to stockholder’s equity, specifically common stock, will increase stockholder’s equity on the balance sheet. Analyze the preceding transactions in terms of their effects on the accounting equation of Herzog Researchers, Inc. Use Exhibit 2-1, Panel B as a guide. Prepare Accounting Transaction Analysis the income statement, statement of retained earnings, and balance sheet of Herzog Researchers, Inc., after recording the transactions. This is the first stage in the accounting cycle, which is the foundation of accounting, regardless of the accounting type you are interested in. Businesses analyze to ensure that the balance sheet equation stays in balance after each transaction is completed.

The above accounting equation signifies that assets of a business are always equal to the total of outside liabilities and proprietor’s equity. It means that the accounting equation should always be in balance. This fundamental equality is always true because the left side of the equation is simply another view of the right side.

Relevance Of Transaction Analysis

We are a non-profit group that run this service to share documents. We need your help to maintenance and improve this website. Received an electric bill of $350 that will be paid next month. Teaching Tip 4 Office Equipment Cash Purchased office equipment. Apply Your Knowledge lot for fund-raising. During Byrd’s presidency, Community Charities has maintained a negative bank balance of about $3,000.

  • A trial balance is the same as a balance sheet.
  • As the name implies, there are two entries involved in this process, which involves a debit and a credit.
  • The journal gives more information than a ledger account provides because it shows the complete effect of each transaction, not just one part of it.
  • Working with the six steps of transaction analysis, it is easy to manage the effect of the accounting records.
  • Note that total assets must always equal total liabilities plus equity.
  • Increase both total assets and total liabilities.
  • Lyle invested $25,000 cash to start her medical practice.

Nevertheless, they had raised $2,000 amongst themselves and hoped that Chang would tutor their children in the upcoming year. She knew this was an issue she needed to bring to the Board first. Starting October 1, she began billing the school districts monthly for services from the previous month and gave the school districts one month to pay.

4. Debit Balance

Now we’re going to go to the balance sheet again. This time it doesn’t say for the year ending. That’s because a balance sheet again tells us exactly what the balance is as of that date – not what we’ve done or how it’s changed over the course of the year. We are going to start these statement retainers with our beginning retained earnings or what our retained earnings balance was as of January 1st. We have consulting revenue of $1240 from Transaction 5. We also have consulting revenue in transaction 8 for $1200, for a a total consulting revenue of $2440. This gives us a total revenue of $2640.

Accounting Transaction Analysis

Rhonda Ray, your best friend, is considering investing in Amusement Specialties. Rhonda seeks your advice in interpreting this information. Specifically, she asks how to use this trial balance to compute the company’s total assets, total liabilities, and net income or net loss for the year.


The business declared and paid cash dividends of $1,500. The business paid Michael dividends from the earnings it had retained on his behalf. This caused Michael’s ownership interest to decrease. The accounts involved in this transaction are Dividends and Cash. Dividends have increased and Cash is an asset that has decreased. Looking at Exhibit 2-16 (p. 112), an increase in dividends is a debit, while a decrease in an asset is a credit.

Accounting Transaction Analysis

We encourage you to try out debits and credits as you work the practice problems throughout this text. The people who owed us money in transaction 8. They owed us $1200 that was recorded in our accounts receivables.

Financial Statements

In April the city was awarded a state training grant of $400 for the period June 1, 2015 through May 31, 2016. In fiscal 2015 the city received the entire $400 but spent only $320. Although the funds were received in advance, the city would have to return to the state any amounts that were not used to cover allowable training grants. On June 28th, the investment manager sent the Foundation an invoice for services rendered in FY 2016 of $82,000.

How do you analyze business transactions in accounting?

  1. Ascertaining the accounts involved in the transaction.
  2. Ascertaining the nature of the accounts involved in the transaction.
  3. Determining the effects (i.e., in terms of increases and decreases in the accounts)
  4. Applying the rules of debit and credit.

The accounts involved are Rent Expense, Salary Expense, and Cash. Rent Expense and Salary Expense are increased, which are debits.

Transaction 8

The costs of Apple’s office building, manufacturing plant, and the like appear in the Buildings account. Apple has a separate asset account for each type of equipment, for example, Manufacturing Equipment and Office Equipment. The Furniture and Fixtures account shows the cost of these assets, which are similar to equipment. In accounting we always record both sides of a transaction. And we must be able to measure the financial impact of the event on the business before recording it as a transaction. Chapter 1 introduced the financial statements. Chapter 2 will show you how companies actually record the transactions that eventually become part of the financial statements.

Accounting Transaction Analysis

To the right we record “Service revenue” to show where the $7,000 of increase in Retained Earnings came from. Genie performs service on account, which means that Genie lets some customers pay later. Genie earns revenue but doesn’t receive the cash immediately. In transaction 5, Genie cleans a fleet of UPS delivery trucks, and UPS promises to pay Genie $3,000 within 1 month.

5 Transaction Analysis- from accounting equation to journal …

Tt says alpha company purchased an additional $1,400 of supplies on account. No cash is involved, as the supplies are purchased on account.

An account is a record of all transactions involving a particular item. A company can recognize an accrued expense as incurred or wait until payment. This decision depends on the preference of company officials.

This is money that I’ve earned, so this is going to make our retained earnings go up. So, I put a positive $1,240 under retained earnings.

  • However, be aware that bad debt is not unique to non-profits or to pledges receivable.
  • We will increase the expense account Utility Expense and decrease the asset Cash.
  • So, cash payments for dividends was negative $200.
  • Increase stockholders’ equity by $15,000.
  • Let’s proceed to the next transaction.
  • The company is now collecting the cash from the customers for prior service.
  • This was still well below what it would cost the districts to provide the services themselves, so two districts agreed to continue the program.

We will increase an asset account called Prepaid Rent and decrease the asset cash. The corporation prepaid the rent for next two months making an advanced payment of $1,800 cash. Metro issued a check to Office Lux for $300 previously purchased supplies on account. Metro purchased supplies on account from Office Lux for $500. Maybe I am mistaken, but I think for Transaction #7 you meant that assets decrease by $2000 and that drawing decreases owners equity by $2000.

How many types of transactions can there be?

The company must repay this with cash payments in the future. The accounting equation provides a system for processing and summarizing these sorts of transactions. Assume Mr. J. Green invests $15,000 to start a landscape business. This transaction increases the company’s assets, specifically cash, by $15,000 and increases owner’s equity by $15,000. Notice that the accounting equation remains in balance. The continued equilibrium of the accounting equation does exist here although it is less obvious. At the same time, an expense is recognized.

  • Taxpayers want to know their government used its current financial resources to meet its current financial needs.
  • The last operating activity that has cash flowing out is cash payments for salaries.
  • As a result, most of its day-to-day financial activity will involve revenues and expenses.
  • Notice the inventory was purchased “on the account.” This means the company did not pay cash for it.
  • Received $1,500 cash for helping a client meet environmental standards.

A debit increases an asset or expense account, or decreases a liability or net assets account. Debits are always on the left of the account entry. A credit increases a liability or net assets account, or decreases an asset or expense account. Credits are always on the right of the account entry. Debits and credits must always balance. As remaining part of the office space cost ($3,500) will be paid after some period of time, this part must be recorded as liability. Accounting transactions are either directly or indirectly recorded with a journal entry.

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